EMS & Public Health Emergency Preparedness Program Manager

Job ID: 106414

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

This Job Posting closes at 11:59 p.m. (Pacific Time) on June 15, 2022.

Annual Pay Range: $78,088.26 - $105,420.58

Hourly Pay Range: $37.542434 - $50.682972

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays

• 1 personal day per year

• 3 days per incident for Bereavement

• PERS/OPSRP Pension Program is funded by Clackamas County and provides a lifetime pension to eligible participants, this includes the County picking up the 6% employee retirement contribution!

• OPSRP members get vested after five years of contributions or when they reach age 65

• The 457(b) Deferred Compensation Plan provides a resource for retirement savings in addition to your PERS/OPSRP benefits. You can contribute a fixed dollar amount or percentage with each paycheck; a County-paid contribution is included for certain groups.

• Choice of Medical Plans that include chiropractic coverage, alternative care, vision and prescription drug coverage

• Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• Hybrid remote work schedule

• A variety of additional optional benefits

The Clackamas County Public Health Division is looking for an EMS & Public Health Emergency Preparedness Program Manager (classified as a Policy, Performance, and Research Analyst, Senior).

The EMS & Public Health Emergency Preparedness Program Manager plans, organizes, supervises, and coordinates the work of staff involved in providing public health services focused on EMS systems and programs and on public health emergency management and response activities. This role coordinates work with appropriate local and state programs, agencies, and educational institutions and performs a variety of technical tasks relative to assigned area of responsibility. Community partnership engagement and development is a key role for this position.

The Program Manager functions as the lead coordinator for engagement with Clackamas County Disaster Management Department and coordination with H3S divisions on emergency planning and response efforts. As a member of the Public Health Division management team, this position supports development and implementation of the division strategic plan and community health improvement plan as well as other division-wide activities and initiatives. This position represents the Division at meetings and functions at the local, state and possibly national level; coordinating with other programs, departments and managers on related activities. The position reports to the Public Health Director.

• A minimum of five (5) years of related experience in emergency preparedness coordination or management that would provide the required knowledge and skills to perform the duties of the role.

• A minimum of two (2) years of the experience must include lead or supervisory experience.

• Experience using principles and procedures of performance management and quality improvement techniques.

• Experience in program evaluation and analysis of program design and administration.

• Experience providing consultation and leadership in the use of data to drive decision-making and enhance performance management.

• Experience with data collection, analysis and implementation.

• Computer proficiency with MS Office (Excel, Word, PowerPoint, etc).

• Strong verbal and written communication skills, including ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issue.

• Ability to work independently as well as collaboratively with internal and external team members.

• Ability to handle a wide range of situations and circumstances effectively, positively and professionally.

• Ability to establish priorities, organize tasks and projects and work independently.

• Completion of National Incident Management System (NIMS) training (ICS 100, 200, 300, 400 and 700) within six (6) months of hire.

• Required to participate in an after-hours / emergency on-call rotation.

• Per the Oregon Health Authority, (file://chester/users$/LindsayWhi/My%20Documents/H3S%20Recruitments/PH%20Program%20Manager/secure.sos.state.or.us/oard/viewSingleRule.action%3fruleVrsnRsn=280799 & https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=280616), this position is subject to the mandatory COVID-19 vaccine requirement. Prior to the start of employment, the selected candidate must provide proof of full vaccination or have an approved medical or religious exception in place with the County as a qualification of employment.

• Must pass a post-offer, pre-employment drug test. https://dochub.clackamas.us/documents/drupal/69fd8013-4594-4afd-bee9-f1e0aeab42ea.

• Must pass a criminal history check which may include national or state fingerprint records check.

• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

• Possession of a Master's or Bachelor's Degree in public health, nursing, public health administration or related science or health fields.

• A licensed paramedic is desirable.

• Formal training and experience related to emergency medical services and programs.

• Experience working in local governmental or healthcare settings.

• Training and experience in Emergency Management or Public Health Emergency Preparedness services.

• Ability to develop and monitor programmatic budgets.

• Experience applying for grants and external funding opportunities.

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Duties may include but are not limited to the following:

Oversight of Public Health Emergency Preparedness (PHEP) Programming -

• Lead planning and direction of Public Health Division's response in the event of an emergency.

• Develop action plans, internal and external agreements and policies for activation during public health emergencies.

• Ensure planning and training of public health work force to assure an effective response to public health threats.

• Create and maintain diverse community networks and partnerships to support effective response to public health threats.

Oversight of Emergency Medical Services (EMS) Programming -

• Ensure successful EMS response to both daily and extraordinary events and emergencies through continuous planning, review, quality improvement and testing of systems and equipment in partnership with contract agency and EMS stakeholder partners.

• Maintain strong working relationships and work collaboratively with all stakeholders and partners; fire, health care systems partners, emergency management, local governments and state agencies both on daily activities and on long-term systems improvement efforts.

• Ensure development and implementation of EMS QI program and clinical excellence activities.

Program Planning, Development & Management -

• Assure culturally appropriate high quality services are available meeting the standards set forward in public health practice standards and state program element deliverables

• Assure use of best and promising practices in delivery of services and program development activities

• Establish strategic goals by gathering pertinent business, financial, service, and operations information; identifying and evaluating trends and options; choosing a course of action; defining objectives; evaluating outcomes

• Support and maintain ongoing quality improvement efforts and regular performance management evaluations

Staff Supervision, Recruitment & Development -

• Manage daily activities through direct supervision of staff

• Assure all staff complies with county ordinances, policies, state and federal program regulations and guidelines

• Support and oversee staff schedules, lead and engage staff in team building, problem identification and resolution

• Assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures

• Select, train, motivate, coach, mentor, teach, encourage and evaluate staff

• Work with employees to correct deficiencies; implement discipline and termination procedures if necessary. Provide on-going support, feedback and direction to staff.

Strategic Leadership -

• Coordinate and participate in outreach and public relations; oversee the development of community education programs; answer questions and provide information to the public.

• Function as a champion for division-wide strategic planning, workforce development, and quality improvement initiatives

• Support development, implementation and evaluation of Community Health Improvement Plan and Strategic Plan

• Support and help lead efforts related to Public Health Modernization and national public health accreditation

Budget & Contracts Management -

• Prepare annual budget in collaboration with Public Health Director

• Conduct regular (monthly or quarterly) analysis of revenue and expenditure reports with Administrative Services Manager

• Assure compliance with grant fiscal oversight

• Manage available resources including decision making regarding use of finite resources for service delivery across assigned program areas

Thorough Knowledge of: Principles and practices of public administration, project management, organizational processes and design, budget preparation and administration techniques; legislative processes and local government operation; government accounting practices; techniques of contract and grant preparation and administration; office methods and procedures; quantitative analysis and statistical research methods, techniques and procedures; English grammar and composition; applicable federal, state and local statutes, regulations and rules; trends, emerging innovations and best practices in quality measurement, performance improvement and other subject areas relevant to responsibilities; principles of public and community relations; techniques of supervision and facilitation.

Skill to: Communicate effectively, both orally and in writing, including group/pubic presentations; lead or coordinate the work of professional staff and managers; evaluate and develop improvements in operations, policies, procedures and methods; plan and conduct multiple and difficult technical and policy research projects; analyze complex issues and problems, often with competing priorities, from multiple perspectives; identify and evaluate alternative solutions and recommend effective courses of action; manage project activities to achieve goals and within established timeline and budget; prepare clear and concise comprehensive and technical reports; evaluate budget and grant proposals; establish and maintain effectiveworking relationships with department leadership and County staff, local, state, regional, and federal agencies, consultants, external stakeholders, task forces, advisory boards, citizen groups, etc. , and the public.

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off) (10 hour days) or Monday through Friday (8 hour days). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

This position does require participation in an after-hours / emergency on-call rotation.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

The health of a community is a key indicator about its quality of life. At Clackamas County Public Health, we are committed to improving the quality of life in Clackamas County by offering services and engaging in activities that protect and promote the health of its residents.

Promote and assist individuals, families & communities to be healthy, safe and thrive. By working with our communities, Public Health assures conditions that:

•

Prevent injury & disease

•

Promote health

•

Protect food, water & air

•

Prepare for emergencies

Public Health is a Division of the Health, Housing, and Human Services (H3S) Department.

http://www.clackamas.us/publichealth/

Clackamas County only accepts online applications.

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

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