Ringling HR Specialist (Sarasota, FL)

Equal Employment Opportunity

• FSU's Equal Opportunity Statement https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf
• FSU Diversity & Inclusion Statement
• FSU Strategic Plan
• Ringling Strategic Plan
• Ringling Equity Statement

Responsibilities

• Management of attendance and leave functions at the museum including the biweekly payroll process. Works with Ringling IT, FSU Attendance and Leave to troubleshoot 3rd party timekeeping system issues. Monitors leave in accordance with federal regulations and FSU policy. Provides training on proper time keeping processes for employees and managers. Acts as liaison in managing employee leaves of absences and reasonable accommodation requests at the museum.
• Serves as the museum’s benefits specialist. Ensures staff are informed regarding benefit choices, available resources, and applicable enrollment procedures. Advises and informs employees of changes and developments related to benefits. Communicates with local State benefit representatives and FSU Benefits Office to assist in troubleshooting benefit related questions or concerns. Interprets policies and procedures pertaining to benefits. Coordinates employee departures and retirements, including the return of museum property, review post-termination benefits, and completion of all applicable documentation. Tracks and interprets exit survey data. Responds to request for information from FSU-HR related to unemployment claims.
• Serves the point of contact for department faculty relations. Supports faculty promotion procedures and evaluation process. Serves as the Department FACET Rep, manages Faculty FEAs, AORs and FACET effort certification processes and monitors deadlines. Trains employees and supervisors on their FACET approval process roles.
• Provides assistance with employee relations cases including performance management, progressive discipline, and employee complaints. May takes witness statements, analyze and formulate recommendations on finding, prepare case summaries, and draft appropriate disciplinary action letters and performance expectations plans.
• Supports the Assistant Director of Ringling HR and Ringling Senior HR Specialist with the coordination and implementation of other HR functions at the museum. Assists with recruitment and onboarding processes by posting job ads, completing reference checks, facilitating new hire intakes, explaining relevant policy information, completing I-9 Employment Eligibility Verifications, and assisting in processing pre-employment background check requests. Processes personnel actions for Ringling employees in OMNI. Creates and interprets reports to aid in fiscal year staff budgeting. Assist with HR training activities and events set-up. Supports special or ad-hoc projects at the museum as needed; working cross-departmentally to research, plan, implement, and review projects that support operations, ensures compliance, and allow the museum to reach strategic goals.
• Administers and coordinates the Ringling Museum Occupational Health and Safety programs. Manages workers compensation claims including, but not limited to, incident reporting oversight, accident investigation for the purpose of mitigating future injuries/illnesses, corrective actions, and FSU/Ringling Return to Work Program administration. Coordinates The Ringling's Blood Borne Pathogens Exposure Control Plan to ensure preventative measures and responsive protocols are in place. Cultivates a safety culture at the museum and coordinates staff safety certification training. Serves as the subject matter expert concerning risk management issues.
• Serves as Criminal Justice Information Services (CJIS) Local Agency Security Officer for the FSU/Ringling Museum of Art and ensures related FDLE and FBI policies and procedures compliance. Ensures compliance with data privacy regulations and best practices.
• Manages immigration related processes for the museum outside of performance programs including guest lecturers and scholars. Maintains current knowledge of EEO, DOL and USCIS immigration principles, Sponsored Research/grants, I-9 Employment Eligibility Verification, and various employment law. Manages the Ringling HR petty cash.
• Serves as backup for Ringling HR & Volunteer services administrative functions as needed. Tasks may include, but are not limited to, preparing expenditure requests, creating and tracking OMNI purchase orders and receiving/preparing travel paperwork and expense reports in OMNI, ordering and maintaining supplies for Human Resources and Volunteer Services Department. Serves as backup for managing & troubleshooting Ringling Security Badges and FSU ID cards.

Qualifications

• Bachelor's degree and two years of experience in human resources or a combination of post high school education and human resources experience equal to six years.(Note: post high-school education and/or experience may substitute at a comparable rate.)
• Knowledge of principles, practices, and standards of human resource administration in assigned area.
• Knowledge of applicable computer applications such as Microsoft Office Suite.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Ability to perform basic mathematical calculations.
• Ability to perform accurately in a detail oriented environment.
• Ability to prioritize and organize work assignments.

Helpful

• Previous experience using PeopleSoft or other HR Information systems/software
• Ability to work effectively in a team environment
• Ability to provide a high level of customer service
• Prior experience in a non-profit or university setting

Contact Info

Anticipated Salary Range

Pay Plan

FSU Total Rewards

Soft Money Funded Position

Schedule

Criminal Background Check

How To Apply