Ringling HR Specialist (Sarasota, FL)
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The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Want to learn more about The Ringling?
Equal Employment Opportunity
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.
Should you require accommodations for the application or interview processes, please email firstname.lastname@example.org or call 941-359-5700 (ext. 1-2605).
Learn more about our commitment to Diversity and Inclusion:
- FSU's Equal Opportunity Statement https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf
- FSU Diversity & Inclusion Statement
- FSU Strategic Plan
- Ringling Strategic Plan
- Ringling Equity Statement
The Ringling HR Specialist is responsible for managing the implementation and coordination of payroll, benefits, and risk management & compliance within The John & Mable Ringling Museum of Art Human Resources Office, under the direction of the Assistant Director of Ringling Human Resources.
Responsibilities will include:
- Management of attendance and leave functions at the museum including the biweekly payroll process. Works with Ringling IT, FSU Attendance and Leave to troubleshoot 3rd party timekeeping system issues. Monitors leave in accordance with federal regulations and FSU policy. Provides training on proper time keeping processes for employees and managers. Acts as liaison in managing employee leaves of absences and reasonable accommodation requests at the museum.
- Serves as the museum’s benefits specialist. Ensures staff are informed regarding benefit choices, available resources, and applicable enrollment procedures. Advises and informs employees of changes and developments related to benefits. Communicates with local State benefit representatives and FSU Benefits Office to assist in troubleshooting benefit related questions or concerns. Interprets policies and procedures pertaining to benefits. Coordinates employee departures and retirements, including the return of museum property, review post-termination benefits, and completion of all applicable documentation. Tracks and interprets exit survey data. Responds to request for information from FSU-HR related to unemployment claims.
- Serves the point of contact for department faculty relations. Supports faculty promotion procedures and evaluation process. Serves as the Department FACET Rep, manages Faculty FEAs, AORs and FACET effort certification processes and monitors deadlines. Trains employees and supervisors on their FACET approval process roles.
- Provides assistance with employee relations cases including performance management, progressive discipline, and employee complaints. May takes witness statements, analyze and formulate recommendations on finding, prepare case summaries, and draft appropriate disciplinary action letters and performance expectations plans.
- Supports the Assistant Director of Ringling HR and Ringling Senior HR Specialist with the coordination and implementation of other HR functions at the museum. Assists with recruitment and onboarding processes by posting job ads, completing reference checks, facilitating new hire intakes, explaining relevant policy information, completing I-9 Employment Eligibility Verifications, and assisting in processing pre-employment background check requests. Processes personnel actions for Ringling employees in OMNI. Creates and interprets reports to aid in fiscal year staff budgeting. Assist with HR training activities and events set-up. Supports special or ad-hoc projects at the museum as needed; working cross-departmentally to research, plan, implement, and review projects that support operations, ensures compliance, and allow the museum to reach strategic goals.
- Administers and coordinates the Ringling Museum Occupational Health and Safety programs. Manages workers compensation claims including, but not limited to, incident reporting oversight, accident investigation for the purpose of mitigating future injuries/illnesses, corrective actions, and FSU/Ringling Return to Work Program administration. Coordinates The Ringling's Blood Borne Pathogens Exposure Control Plan to ensure preventative measures and responsive protocols are in place. Cultivates a safety culture at the museum and coordinates staff safety certification training. Serves as the subject matter expert concerning risk management issues.
- Serves as Criminal Justice Information Services (CJIS) Local Agency Security Officer for the FSU/Ringling Museum of Art and ensures related FDLE and FBI policies and procedures compliance. Ensures compliance with data privacy regulations and best practices.
- Manages immigration related processes for the museum outside of performance programs including guest lecturers and scholars. Maintains current knowledge of EEO, DOL and USCIS immigration principles, Sponsored Research/grants, I-9 Employment Eligibility Verification, and various employment law. Manages the Ringling HR petty cash.
- Serves as backup for Ringling HR & Volunteer services administrative functions as needed. Tasks may include, but are not limited to, preparing expenditure requests, creating and tracking OMNI purchase orders and receiving/preparing travel paperwork and expense reports in OMNI, ordering and maintaining supplies for Human Resources and Volunteer Services Department. Serves as backup for managing & troubleshooting Ringling Security Badges and FSU ID cards.
- Bachelor's degree and two years of experience in human resources or a combination of post high school education and human resources experience equal to six years.(Note: post high-school education and/or experience may substitute at a comparable rate.)
- Knowledge of principles, practices, and standards of human resource administration in assigned area.
- Knowledge of applicable computer applications such as Microsoft Office Suite.
- Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
- Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
- Ability to perform basic mathematical calculations.
- Ability to perform accurately in a detail oriented environment.
- Ability to prioritize and organize work assignments.
- Previous experience using PeopleSoft or other HR Information systems/software
- Ability to work effectively in a team environment
- Ability to provide a high level of customer service
- Prior experience in a non-profit or university setting
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or email@example.com.
Anticipated Salary Range
The anticipated salary range is high $30,000s to mid-$40,000s annually and will be based on the education, skills, and experience of the selected candidate. Find out more about our benefits under the "FSU Total Rewards" section.
This is an A&P (Administrative and Professional) position.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Monday - Friday from 8:00 AM to 5:00 PM. Please note that evenings, weekends, or holidays may be required at times based on the needs of The Ringling.
Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University by clicking the "Apply Externally" button. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.