Finance Assistant
*Position will be office based when COVID restrictions are lifted.
COVID-19: Vaccination Requirement: One of the essential functions of this position is the ability to work on-site at one or more of Alston & Bird’s offices. Effective August 30, 2021, Alston & Bird requires all employees who access our offices to be fully vaccinated against the COVID-19 virus. By submitting your resume for consideration, you acknowledge that you will comply with A&B’s vaccination and office access policies. Any questions about A&B’s vaccination requirement should be directed to Trevor Barker, Talent Acquisition Coordinator (trevor.barker@alston.com).
THE FIRM
At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For©" for 23 years in a row.
ROLE SUMMARY
The Atlanta office of Alston & Bird is seeking a Finance Assistant to work with our Atlanta finance department. Under direction of supervisors, the Finance Assistant will perform a variety of accounting duties as well as manage the Finance Department Front Desk. These duties include answering the departmental telephone, preparing summary of the Firm's daily cash deposit, distributing the departmental mail, mailing and filing Accounts Payable checks and assisting in various other accounting duties.
Essential Duties
- Distribute Accounts Payable checks to appropriate vendors and Alston & Bird personnel (if applicable).
- Prepare the Firm's daily cash deposit.
- Provide copies of supporting documentation, as necessary, to validate costs on client bills and/or firm expenses (either electronic or paper copies).
- Manage Department supplies, filing system and other various other miscellaneous projects.
- Back up other desks and Finance staff as needed. Assist Accounts Payable, including researching issues related to invoices/requests, processing expense reports, etc.
- Assist Senior Director of Finance and Finance Executive Staff as needed.
- Filing of check copies and supporting documentation (paper or electronic).
- Receive and distribute departmental mail.
- Answer departmental telephone.
- Build, maintain, and deliver a professional customer service attitude and relationship with all internal and external contacts.
- Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.
Skills Needed to be Successful
- Ability to understand procedures and instructions specific to the area of assignment as would be acquired during four years of high school.
- Knowledge of Microsoft Excel and Microsoft Word.
- Ability to accurately use 10 key.
- Ability to express self-effectively, both orally and in writing.
- Ability to establish effective working relationships throughout the Firm.
- To have a strong command of the English language.
- Ability to effectively handle telephone calls with established Firm etiquette and professionalism.
- Knowledge of general office equipment, including personal, computer, copy machine, calculator, and printer.
- Basic knowledge of Elite Information Systems, a plus.
- Ability to quickly gain knowledge of Firm and Administrative Support Service standards, practices and procedures to meet Firm personnel demands.
- Excellent organizational skills for prioritizing workload.
- Strong work ethic.
- Associates or Bachelor’s degree is not required but preferred.
- Previous experience of 3 or more years of related experience.
Additional Information
At Alston & Bird, our people trust the people they work for, take pride in what they do, enjoy the people they work with, and serve the communities in which they live. Our environment has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Fortune magazine as one of the "100 Best Companies to Work For©" for 19 years in a row.
Alston & Bird LLP is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.
Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
Follow us on Twitter at alstonbirdllp or become a Fan of Alston & Bird LLP on Facebook!
Share on your newsfeed