22-80 CWSRF Program Coordinator (Program Specialist III-V)
Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/y5me83cu.
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.
* Salary commensurate with experience and qualifications
Job Description Summary
Performs complex (journey-level) to advanced (senior-level) consultative services and technical assistance work on the Texas Water Development Board’s (TWDB) Financial Assistance programs. Work involves planning, developing, and implementing guidelines, both internal and external, to ensure compliance with the TWDB’s programs. Responsible for establishing goals and objectives, developing guidelines, forms, procedures, policies, rules and regulations, developing schedules and setting priorities, and coordination with cross-divisional and/or cross-agency teams to maintain standards for achieving established goals. Represents TWDB and its programs to citizen groups and governmental agencies. Leads and serves as the primary point of contact for the Clean Water State Revolving Fund (CWSRF) program. Oversees and/or participates in special projects/programs as assigned by the Manager, Division Director, Assistant Deputy Executive Administrator, or Deputy Executive Administrator. Works under general to limited supervision, with moderate to considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Program Administration Department.
Essential Job Functions
- Serves as the Water Supply & Infrastructure subject matter expert for the CWSRF program in order to provide services to internal and external stakeholders on program administration, state and federal laws, legislation, rules, regulations and guidelines pertaining to the administration of our financial assistance programs.
- Provides consultative and technical assistance on state and federal statute, rules, regulations, guidelines, and program administration pertaining to the CWSRF program to internal and external stakeholders specializing in outreach and education to our outside entities seeking financial assistance from this program.
- Manages the Intended Use Plan process for the CWSRF program including developing the invitation package and assisting in preparing the draft Intended Use Plan for Board and EPA approval.
- Responsible for managing the invitation process for the CWSRF program.
- Identifies, develops and implements policy and process improvements to the CWSRF program, in conjunction with other agency staff members.
- Prepares and makes presentations to internal and external groups on the TWDB's Financial Assistance programs.
- Responsible for cross training on specialty program and backing up the other Program Administration Program Specialists.
- Participates and contributes as a member of multi-disciplinary teams.
- Develops and maintains detailed process and procedure documents to ensure programmatic sustainability.
- Participates in independent job-related research and demonstrate initiative when seeking solutions to issues.
- Provides superior customer service to internal and external customers.
- Participates in seeking job-related training opportunities.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
Minimum Qualifications
- Graduation from an accredited four-year college or university with a bachelor's degree in Public Administration, Planning, Science, Engineering, Business, Finance, or a related field.
- Three to five years of progressive work experience in developing and/or monitoring financing programs. (Program Specialist III).
- Five to seven years of progressive work experience in developing and/or monitoring financing programs. (Program Specialist IV).
- Seven years of progressive work experience in developing and/or monitoring financing programs (Program Specialist V).
- Relevant education and experience may be substituted on a year-for-year basis.
Preferred Qualifications
More than seven years of progressive work experience in developing and/or monitoring infrastructure financing programs.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to Program Administration department; and of the principles and practices of public administration.
- Knowledge of federal and state funded programs.
- Knowledge of federal and state financial reporting requirements.
- Knowledge of financial systems, word processing and spreadsheet software.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 15% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.
- Ability to analyze financial data and interpret and apply accounting theory to difficult or complex transactions.