Program Associate, Speakers
Position Title: Program Associate, Speakers
Status: Full Time
Location: Washington, DC preferred
JOB SUMMARY AND KEY PRIORITIES
Active Minds is seeking a highly organized individual with experience in event planning and an eye for detail. The Active Minds Speakers program is composed of 20+ professional speakers and trainers who present nationally, both in-person and virtually. The Associate, along with a team, will oversee the booking and execution of a wide array of professional events per year. The Community Programs Team ensures a professional and superior client experience with the Active Minds Speakers program from contract signing through post-event follow-up. This position reports to Active Minds’ Events Manager and Sales Manager.
ABOUT ACTIVE MINDS
Active Minds is the nation’s leading nonprofit organization supporting mental health awareness and education for young adults. Through our presence in more than 1,000 high schools and colleges, communities, and workplaces, and with a wide-reaching public audience, Active Minds is creating communities of support and saving lives. Founded in 2003 by Alison Malmon after the tragic suicide of her brother, Brian, Active Minds is dedicated to supporting a new generation in ending the silence, helping to make mental health as highly valued as physical health. We approach our work with a racial equity lens and are committed to the continued process of being and becoming a more anti-racist and inclusive organization. Through our many programs, we are changing social norms and behaviors related to mental health across the country.
KEY RESULTS
- Contract and Booking Logistics: Partner with the Sales Manager to support efficient and streamlined management of the contracting and booking process.
- Virtual and In-Person Event Coordination: Work alongside the Event Manager for all post-contract client experience tasks to conduct speaker planning calls, book travel, and arrangements, and general speaker/trainer preparations prior to in-person and virtual bookings.
- Special Project Management: Ensure the successful execution of special projects relating to the Speakers program.
- Speaker Liaison: Maintain a strong connection with professional Active Minds Speakers and Trainers to ensure program integrity and team morale.
- Programmatic Evaluation and Improvement: In partnership with Active Minds’ research and evaluation team, ensure various programs’ effectiveness, host/chapter satisfaction, and overall programmatic success
- Salesforce Management: Maintain and track organized records of event details, communication, and status in the organization-wide CRM system, Salesforce
- Departmental/Organization-wide: Support other programs and teams as needed. Ensure relevant milestones delineated in the Active Minds strategic plan are met or exceeded on time. As needed, represent Active Minds at conferences, meetings, trainings, and other events. Participate in organization-wide miscellaneous duties as needed, including supporting the National Conference and participating on cross-department anti-racism and inclusion committees
Qualifications
- At least one year experience in hospitality, event management, sales and marketing, customer service, or related professional areas
- Prior experience working with virtual event platforms, including but not limited to Zoom and Microsoft Teams
- Prior experience with CRM platform (preferably Salesforce)
- Advanced knowledge of Google Workspace
- Well-organized and detail-oriented, with excellent multi-tasking abilities
- Excellent written and verbal communication skills
- Ability to work effectively as part of a team as well as individually
- Belief that equity and social justice are important and driven to hear, reflect, and act on this belief
- Advocate for social entrepreneurship and a believer in young people making an impact
Minimum salary for this position is $50,000 and comes with a comprehensive benefits package that includes paid vacation and sick time; paid federal holidays; health, dental and vision coverage; and 401(k) matching. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount.
OUR CULTURE:
Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and life/work balance