Management Analyst 1 - Grants & Policy Coordinator

Job ID: 106408

Location: Clackamas, Oregon

Full/Part Time: Full Time

Regular/Temporary:Regular

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

This Job Posting closes at 11:59 p.m. (Pacific Time) on June 13, 2022.

Annual Pay Range: $60,285.68 - $76,390.48

Hourly Pay Range: $28.983499 - $36.726193

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

This is a full time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

The Clackamas County Public Health Division (CCPHD) is seeking a Grants and Policy Coordinator to support the Division with internal policy development and grant tracking and coordination.

CCPHD's mission is to protect and promote the community's health by advancing racial health equity, building partnerships, and establishing culturally responsive systems.

This position reports to the Deputy Public Health Director and is responsible for policy development, review, dissemination, and training including occupational health policies. The position also tracks grant-reporting requirements and assures completion and submission.

• A minimum of three (3) years of related experience in health sciences or community health that would provide the required knowledge and skills to perform the responsibilities of the position.

• Grants management experience which includes grant development and managing awarded grants for compliance with program reporting requirements and regulations.

• Policy development or coordination experience which includes developing, updating, and revising policies and procedures, assisting in the implementation of policies, and interpreting policies, rules, regulations, and requirements from other agencies.

• Experience with data collection and reporting program outcomes.

• Time management skills with the ability to lead and coordinate multiple projects concurrently.

• Highly organized and motivated with extraordinary attention to detail and accuracy.

• Must pass a criminal history check which may include national or state fingerprint records check

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

• Bachelor or Master's Degree from an accredited college or university with a major in health or human science or a related field.

• Experience in grant writing and project management.

• Proven experience with effective communication within the public health community including grant opportunities and applications.

• Technical writing and document management skills utilizing various software programs.

• A self-starter with the ability to work independently, as well as having a collaborative, team-oriented approach to work.

• Lived experience as a member of a marginalized group.

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Duties may include but are not limited to the following:

• Conducts administrative, management, and financial analyses and studies related to assigned issues, specialty area or program using guidance received regarding approach and expected product; defines management-identified problems and appropriate analytical techniques and statistical and information-gathering processes; obtains information and data and conducts analysis including statistical and cost-benefit analysis, and measurement of program effectiveness and outcomes; summarizes findings, identifies alternatives, and makes recommendations including estimated fiscal and organizational impacts; develops, updates and/or revises policies and procedures to improve processes and maintain compliance, and assists in implementation; interprets policies, rules, regulations and requirements from other agencies.

• Coordinates defined program(s), systems or services, including researching best practices, creating work plans, monitoring revenues and expenditures, and quality control; recommends approaches to leverage resources to increase effectiveness; tracks, processes and reconciles specific program data such as service authorizations, payments and billings; researches, analyzes and resolves program and payment issues; prepares financial reporting for area of responsibility; may act as functional systems administrator for a specialized software system; may oversee special projects.

• Prepares and administers annual budget with a variety of predictable, reliable funding sources in addition to tax base and general fund; evaluates expense/revenue history, effective use of resources, and projects upcoming revenues and expenses; analyzes anticipated budget demands and makes recommendations; participates in preparing budget justifications and presentations; monitors revenues and expenditures, maintaining financial responsibility and compliance within legal budget requirements; adjusts projections; researches and forecasts revenues; researches agency fees for service, fines and billing rates.

• Prepares and analyzes reports on accounting, financial and statistical issues, including financial operations, trends, expenses, and revenues; analyzes and evaluates financial needs and resources; presents recommendations and advises management on effective use of financial resources; participates in the development and maintenance of internal business software systems such as job costing systems.

• Facilitates, processes and administratively monitors contracts for goods and services including new contracts and amendments; completes procurement and contract request forms, and assists department staff who are project managers and technical experts by obtaining scopes of work including performance measurements, addressing department's business needs and County processes, and developing and updating cost estimates for proposed or approved change orders/modifications; liaisons with Procurement Office, County Counsel's Office and Risk Management Division to ensure conformance to County procurement and contract processes, and coordinate appropriate signature approvals at department, County Administrator and Board of County Commissioner levels; researches and resolves contract issues and disputes; tracks contract expenditures, and routes contract invoices for approval and payment within established guidelines and authority limits; manages department's contract database or other recordkeeping system, and records retention; streamlines department's contract processing procedures including revising department business practices.

• Provides staff support to advisory boards and operating committees; coordinates or prepares meeting schedules, logistics, agendas and materials; records minutes; develops and writes staff, budget and planning reports, correspondence and research papers; presents studies and reports at work sessions and public meetings; assists in recruiting new committee members.

• May provide legislative analysis, grant research and monitoring, and/or community relations and outreach; researches and analyzes pending legislation and proposed administrative rules to determine impact on operations and services; conducts grant research and may participate in writing formal grant proposals; manages awarded grants for compliance with program reporting requirements and regulations, with awareness of financial reporting requirements; may serve as liaison with granting agency and internal County staff; develops promotional and informational materials, and delivers presentations to communities and outside organizations.

• May lead the work of assigned regular and temporary administrative support staff and/or coordinate and facilitate the work of a project team; provides daily work direction; assigns work; trains employees; checks completed work and ensures completion within established time and budget constraints; provides input to management regarding hiring, performance evaluations, and disciplinary actions.

Working Knowledge of: Principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration and business communication; principles and techniques related to areas of assignment such as financial analysis, government accounting, budget development, and statistical research; Federal, state and local laws and regulations applicable to assigned areas of responsibility; English grammar and composition; office equipment, including personal computers and software programs.

Skill to: Research and analyze administrative, operational, financial, budgetary, procedural, and organizational issues and develop improvements in operations, policies, procedures and methods; plan and conduct research projects in statistical or narrative form; analyze issues and problems from multiple perspectives; identify alternative solutions and recommend sound, logical, fact-based conclusions; prepare clear, concise and comprehensive reports; communicate effectively, both orally and in writing; maintain compliance with County, State, Federal and other rules, regulations, and laws related to areas of responsibility; coordinate work of assigned staff or project team; establish and maintain effective working relations with County employees, external agencies and businesses, citizen and community groups, and the public; operate computer software and other office equipment.

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off) (10 hour days) or Monday through Friday (8 hour days). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

The health of a community is a key indicator about its quality of life. At Clackamas County Public Health, we are committed to improving the quality of life in Clackamas County by offering services and engaging in activities that protect and promote the health of its residents.

Promote and assist individuals, families & communities to be healthy, safe and thrive. By working with our communities, Public Health assures conditions that:

•

Prevent injury & disease

•

Promote health

•

Protect food, water & air

•

Prepare for emergencies

Public Health is a Division of the Health, Housing, and Human Services (H3S) Department.

http://www.clackamas.us/publichealth/

Clackamas County only accepts online applications.

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

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