Budget & Fiscal Compliance Coordinator, U.S.
POSITION SUMMARY:
HIAS seeks a Budget & Fiscal Compliance Coordinator, U.S. to provide support to the Budget & Fiscal Compliance (BFC) team on operation, coordination and financial monitoring and tracking. They will be responsible for operation functions related to Budget & Fiscal Compliance, and this is a hands-on position that will work under the guidance and supervision of the Assistant Director, Budget & Fiscal Compliance, U.S.
ESSENTIAL FUNCTIONS:
- Assists with managing reporting, compliance and recognition of federal grants for assigned portfolio.
- Assists in the compilation and drafting of the annual operating budget.
- Assists with preparation of monthly budget-to-actual analysis, conducting quarterly forecast reviews with program managers.
- Completes and uploads financial reports into various federal reporting platforms.
- Maintains strong working relationships with relevant HIAS teams (Legal, Safety & Security, Institutional Development, Human Resources, Finance & Accounting, etc.).
- Reviews and approves payment invoices via Anybill for affiliates, consultants, vendors and other service providers.
- Helps prepare financial reports for donors and provides input on narrative reporting.
- Reviews project expenses and ensures all expenses are in line with HIAS and donor policies.
- Assists with proposal development and provides support for other ad-hoc projects as needed.
- Manages filing systems (hard copy and electronic) to ensure records are in compliance with HIAS policies and donor requirements.
- Assist with preparation and coordination of the annual audit process.
- Actively participates in the creation and preparation of U.S. affiliate and HQ finance training sessions and tools.
- Assists with fiscal monitoring of U.S. affiliates.
QUALIFICATIONS & REQUIREMENTS:
- Undergraduate degree in Business Administration, Finance, Accounting, International Affairs or a related field required.
- 2-3 years of relevant experience required.
- Familiarity with federal government rules and regulations.
- Experience with U.S. government-funded programs and/or in an organization focused on international development is preferred.
- Experience working with a USAID implementing partner preferred.
- Strong communication and interpersonal skills.
- Proficient in MS Office and database management.
- Highly organized with good time management skills, ability to set priorities and attention to detail.
- Ability to handle multiple priorities in a fast-paced environment.
- Willing to travel domestically up to 10-15% of the time.
SAMPLE HIRING PROCESS:
We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:
Step 1: Submit your application!
Step 2: Phone screen with a HIAS recruiter.
Step 3: Video interview with the hiring manager.
Step 4: Video interview with a panel of HIAS employees.
Step 5: Online reference check with SkillSurvey.
Step 6: Offer and background check with Shield Screening.
Step 7: Start your professional journey with HIAS!
Note: Some of our hiring processes may vary, and not all candidates will advance to each step.
ABOUT US:
Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.
HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.
VISION:
HIAS stands for a world in which refugees find welcome, safety, and opportunity.
MISSION:
Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.
VALUES:
Welcome • Acogimiento • Hospitalité • Hachnasat Orchim
We Welcome the Stranger
Justice • Justicia • Justice • Tzedek
We Pursue Justice
Empathy • Empatía • Empathie • Chesed
We Approach our Clients with Empathy
Partnership • Compañerismo • Coopération • Chevruta
We Believe in Changing the World through Partnership
Courage • Coraje • Courage • Ometz
We Act with Courage to Build a Better World
Resilience • Resiliencia • Résilience • Ruach
We Adapt and Thrive, Continuously Demonstrating our Resilience
DIVERSITY:
HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.